Как в ворде сделать таймлайн
Microsoft Word allows users to build a basic timeline that they can manually customize to adjust to their project’s requirements. However, since the tool is designed mainly for editing copy, it may lack the flexibility that one needs to create more impressive visuals and update them easily.
Those who need to constantly create and update project visuals for presentations to clients or executives may find it easier to build their timelines using PowerPoint. In the following, I will show you how to make a timeline both manually in Word and automatically in PowerPoint.
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How to make a timeline in Word
1. Create a basic timeline
Open a new Word document and change the page orientation from Portrait to Landscape, which will make room for more items to be placed on the timeline. To do so, go to the Layout tab on the Word ribbon and click on Orientation.
Select the Insert tab and click on the SmartArt button in the Illustrations section.
Select the Process category within the window that pops up and pick the graphic type that you want to use for your Word timeline. You have a variety of options to choose from, but for a simple timeline that shows the main milestones of a project, I’d recommend going with the Basic Timeline, which you can see bordered below.
If you want to try out different layouts for your timeline, you can always change the style and colors from the SmartArt Tools Design tab on the ribbon.
2.Enter your data
Once Word has generated your basic timeline, open the Text Pane by clicking on whichever of the two areas bordered in the image below. You’ll find that it makes it much easier to update the default graphic than entering your data directly in the input fields on the timeline.
Enter your milestone dates and descriptions inside the Text Pane - the graphic will be automatically updated. To show a milestone’s date below or above its description, you can insert a line break using Shift + Enter.
Note: Since Word is not able to automatically calculate time intervals between milestone dates, your milestones will be placed at equal distances on the timeline regardless of the number of days between them. You have the option of manually dragging them closer or farther from one another, but the graphic will get distorted as you add more items. This is why I recommend leaving them as they are.
To insert extra events or deliverables on your timeline, simply press Enter after an existing milestone label inside the Text Pane. The more events you add, the more the text size will shrink. This is why a maximum of 7 milestones is recommended to make sure that your data remains legible.
Note: Manually increasing the text size for improved readability may ruin the entire layout of your timeline. A better alternative would be for you to expand the graphic box, which will automatically make the texts larger too.
3. Customize your timeline
Now that your basic timeline is outlined, you can customize its overall look by changing its primary color theme from the Change Colors dropdown menu or by selecting a different style from the SmartArt Styles section. In my example, I applied the Intense Effect style, which made the milestone shapes more prominent.
To customize individual items on the timeline, use the formatting options available in the small window that appears once you right-click on the specific element you want to personalize. For example, you can change the color of a milestone or of the arrow-shaped band using Shape Fill, and that of the text using Font Color.
Next, you can use Drag & Drop to decrease the width of the arrow shape and move the circles a little higher or lower on the timeline to position them closer to their corresponding descriptions. This should make it easier for your audience to follow the succession of milestones.
Finally, to make certain milestones stand out even more, you can also resize them or change their shape using the options in the SmartArt Tools Format tab.
After experimenting with several shape and size options, my MS Word timeline looks like this:
How to make a timeline in PowerPoint automatically
Apart from being time-consuming, manually creating a timeline in Word may also get frustrating if you want to apply custom changes or need to update the visuals regularly for important presentations.
PowerPoint is better suited than MS Word for building visuals to present in client meetings or executive reviews. Below, I will demonstrate how to automatically create and update your graphic using a simple add-in for PowerPoint called Office Timeline. To get started, you first need to install Office Timeline Basic, which will add a timeline maker tab to the PowerPoint ribbon.
1. Open PowerPoint and enter your data into the Office Timeline Wizard
Go to the Office Timeline Basic tab you’ll see on the PowerPoint ribbon and click on New.
You will be taken to a gallery where you can choose from a variety of styles and templates that you can use for your timeline.
Double-click on the template or style you prefer and then select Use Template in the preview window to open the Data Entry Wizard. For my example, I chose a custom template made earlier, which you can download here.
In the Data Entry window, you can either manually enter your milestones and set their dates, or you can copy and paste them from an existing Excel file. This is also a good place to start making a few quick customizations, such as changing the color or shape of each item you’ve added. Once you finish, click the Create button.
2. A new timeline slide will be instantly generated in PowerPoint
Depending on your template choice and the customizations you make, your timeline can look similar to this:
Once you’ve built your timeline, you can easily restyle or update it automatically using Office Timeline. For instance, you can change the color, position and date format of any milestone or add new ones on the fly as your plans change, or you can insert tasks as well to create a Gantt chart.
(Learn to make a Gantt chart manually in Word or automatically in PowerPoint )
Microsoft PowerPoint enables users to create a basic timeline that they can manually adjust and restyle to fit their needs. The result is a simple graphic fit for presentations to clients or executives, but not quite flexible enough for those who need to show more accurate details or update the timeline regularly.
For those who need to regularly create and update timeline slides for high-level presentations, a simple and fast solution would be to use a PowerPoint add-in that automates the process. On this page, you will see both the manual and the automatic way to make a timeline in PowerPoint.
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How to manually make a timeline in PowerPoint
1. Create a basic timeline graphic
Create a new presentation or open an existing one and add a new blank slide.
Go to the Insert tab on the PowerPoint ribbon and click on the SmartArt button in the Illustrations section.
In the window that pops up, select the Process category, where you will find a variety of graphic options to choose from for your PowerPoint timeline. For a simple graphic that clearly shows the key events or milestones of a project, I’d recommend choosing the Basic Timeline.
You can change the style at any time from the SmartArt Tools Design tab on the ribbon if you want to try out different layouts for your graphic.
2. Add your data
The initial graphic generated by PowerPoint will have placeholder text and only 3 milestones. You can insert your own data directly on the graphic by typing inside the [Text] boxes on the slide, but adding new milestones or events besides the 3 default ones can become a little tricky this way. That’s why I’d recommend using the Text Pane instead, as it’s faster and it allows you to easily insert extra milestones on your timeline. Here’s how it works:
If the Text Pane is not already visible, click on the small icon right on the left of your timeline arrow to open it.
Here, type in your milestone dates and descriptions, and PowerPoint will automatically update the graphic. Press Shift + Enter to insert a line break and show the date and description of a milestone one below the other.
Note: As you will notice, PowerPoint places your milestones equidistant on the timeline, regardless of the relative distance between their dates. This is because the tool “reads” the information you enter as simple text, so it isn’t able to automatically calculate the number of days between two milestones. You can manually drag your milestone shapes and descriptions closer to or farther from each other, but as you add more items on the timeline, the layout will get distorted, so I’d recommend leaving them as they are.
To add more milestones, simply press Enter after an existing item in the Text Pane and insert your data. You’ll notice that PowerPoint automatically shrinks the texts’ size the more events you add to your timeline. To ensure your data remains easy to read, it would be safe to keep to maximum 5 or 7 milestones.
You may be tempted to manually increase the texts’ sizes for improved legibility. I’d suggest avoiding that because it tends to ruin the whole layout. Instead, you can expand the size of the graphic box as I did above, and PowerPoint will automatically make the milestone descriptions larger too.
3. Customize your timeline
Now you can apply some styling choices if you want to make your PowerPoint timeline look more unique.
To customize the overall look of your timeline, you can change the SmartArt Styles and color palettes from the SmartArt Tools Design tab on the ribbon. In my example, I chose a darker color scheme from the Change Colors dropdown and selected the Intense Effect option from the Styles menu to make the milestone circles stand out a bit better.
While the SmartArt functions apply to the whole graphic, you can also customize individual items on the timeline. To do this quickly, right-click on any item and use the formatting options that pop up to restyle it. For instance, you can use Shape Fill to make specific milestones stand out or change the dates’ Font Color to differentiate them better from the milestone descriptions.
Now, to make the milestones easier to follow, you can slightly narrow the arrow shape and move the circles closer to their corresponding descriptions using drag & drop. It may take a while to find the ideal positioning, but it will help guide your audience’s eye.
Finally, you can also play with the milestones’ sizes and shapes to get a more unique visual or draw attention to key data. To do so, select the objects you wish to customize and, using the options in SmartArt Tools Format tab, you can resize them quickly or switch to other shapes.
After testing more shapes and sizes using the Format tab, my timeline now looks like this:
How to make a timeline in PowerPoint automatically
Manually creating and managing a timeline in PowerPoint not only is time-consuming, but can also get quite frustrating if you want to make custom changes or updates to the visual.
In the steps below, I will show you how to quickly build, customize and update your graphic using Office Timeline, a lightweight PowerPoint add-in that automates timeline creation and management. To begin, you will need to install Office Timeline Basic, which will add a new tab to the PowerPoint ribbon.
1. Open PowerPoint and insert your data into the Office Timeline wizard
Inside PowerPoint, go to the Office Timeline Basic tab, and then click on the New icon.
This will open a gallery that provides a variety of styles and templates you can choose from for your timeline.
To select your preferred template or style from the gallery, double-click it and then click Use Template in the preview window to open the Data Entry Wizard. In this example, I will be using a custom timeline template I made earlier, which is available for download here.
Now enter your milestones and set their dates, or copy & paste an existing schedule from Excel to save time. You can also make a few quick styling choices here, such as changing the color or shape of each item. Once ready, click the green Create button.
2. Instantly, you will have a new timeline slide in PowerPoint
Depending on the style or template you’ve selected, you will get a PowerPoint timeline that looks similar to this:
Once created, the timeline can be easily styled further or updated automatically using Office Timeline. For example, you can instantly change colors, shapes and positions, switch the time scale from months to quarters, add tasks to create a Gantt chart, or adjust dates on the fly as your plans change. (Learn how to make a Gantt chart in PowerPoint here)
See how to make a PowerPoint timeline in under 60 seconds:
If you want to create a graphical representation of a sequence of events, such as the milestones in a project or the main events of a person's life, you can use a SmartArt graphic timeline. After you create the timeline, you can add more dates, move dates, change layouts and colors, and apply different styles.
Create a timeline
On the Insert tab, click SmartArt.
In the Choose a SmartArt Graphic gallery, click Process, and then double-click a timeline layout.
Tip: There are two timeline SmartArt graphics: Basic timeline and Circle Accent Timeline, but you can also use almost any process-related SmartArt graphic.
Click [Text], and then type or paste your text in the SmartArt graphic.
Note: You can also open the Text Pane and type your text there. If you do not see the Text Pane, on the SmartArt ToolsDesign tab, click Text Pane.
Click a shape in the timeline.
On the SmartArt ToolsDesign tab, do one of the following:
To add an earlier date, click Add Shape, and then click Add Shape Before.
To add a later date, click Add Shape, and then click Add Shape After.
In the new date box, type the date that you want.
On the timeline, click the date you want to move.
On the SmartArt ToolsDesign tab, do one of the following:
To move a date sooner than the selected date, click Move Up.
To move a date later than the selected date, click Move Down.
Click the SmartArt graphic timeline.
On the SmartArt ToolsDesign tab, in the Layouts group, click More .
Note: To view only the timeline and process-related layouts, at the bottom of the layouts list, click More Layouts, and then click Process.
Pick a timeline or process-related SmartArt graphic, like the following:
To show progression in a timeline, click Accent Process.
To create a timeline with pictures or photos, click Continuous Picture List. The circular shapes are designed to contain pictures.
Click the SmartArt graphic timeline.
On the SmartArt ToolsDesign tab, click Change Colors.
Note: If you don't see the SmartArt ToolsDesign tab, make sure you’ve selected the timeline.
Click the color combination that you want.
Tip: Place your pointer over any combination to see a preview of how the colors look in your timeline.
A SmartArt style applies a combination of effects, such as line style, bevel, or 3-D perspective, in one click, to give your timeline a professionally polished look.
Click the timeline.
On the SmartArt ToolsDesign tab, click the style you want.
Tip: For more styles, click More , in the lower right corner of the Styles box.
See also
Create a timeline
On the Insert tab, in the Illustrations group, click SmartArt.
In the Choose a SmartArt Graphic gallery, click Process, and then double-click a timeline layout (such as Basic Timeline).
To enter your text, do one of the following:
Click [Text] in the Text pane, and then type your text.
Copy text from another location or program, click [Text] in the Text pane, and then paste your text.
Note: If the Text pane is not visible, click the control.
Click in an entry in the SmartArt graphic, and then type your text.
Note: For best results, use this option after you add all of the entries that you want.
Other timeline tasks
Click the SmartArt graphic that you want to add another entry to.
Click the existing entry that is located closest to where you want to add the new entry.
Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the arrow next to Add Shape.
If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic. You might have to double-click the SmartArt graphic to open the Design tab.
Do one of the following:
To insert an entry after the selected entry, click Add Shape After.
To insert an entry before the selected entry, click Add Shape Before.
To delete an entry from your timeline, do one of the following:
In the SmartArt graphic, select the text for the textbox for the entry that you want to delete, and then press DELETE.
In the Text pane, select the all of the text for the entry that you want to delete, and then press DELETE.
To add a shape from the Text pane:
At the shape level, place your cursor at the end of the text where you want to add a new shape.
Press ENTER, and then type the text that you want in your new shape.
In the text pane, select the entry that you want to move.
Do one of the following:
To move the entry to an earlier date, under SmartArt Tools, on the Design tab, in the Create Graphic group, click Move Up.
To move the entry to a later date, under SmartArt Tools, on the Design tab, in the Create Graphic group, click Move Down.
If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic. You might have to double-click the SmartArt graphic to open the Design tab.
Right-click the timeline that you want to change, and then click Change Layout.
Click Process, and then do one of the following:
For a simple but effective timeline, click Basic Timeline.
To show a progression, a timeline, or sequential steps in a task, process, or workflow, click Accent Process.
To illustrate a timeline with pictures or photos, click Continuous Picture List. The circular shapes are designed to contain pictures.
Note: You can also change the layout of your SmartArt graphic by clicking a layout option in the Layouts group on the Design tab under SmartArt Tools. When you point to a layout option, your SmartArt graphic changes to show you a preview of how it would look with that layout.
To quickly add a designer-quality look and polish to your SmartArt graphic, you can change the colors or apply a style to your timeline. You can also add effects, such as glows, soft edges, or 3-D effects. Using Microsoft PowerPoint 2010, you can also animate your timeline.
You can apply color combinations that are derived from the theme colors to the entries in your SmartArt graphic.
Click the SmartArt graphic whose color you want to change.
Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click Change Colors.
If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic.
Click the color combination that you want.
Tip: When you place your pointer over a thumbnail, you can see how the colors affect your SmartArt graphic.
Change the line color or style of an entry's borderIn the SmartArt graphic, right-click the border of the entry you want to change, and then click Format Shape.
To change the color of the entry's border, click Line Color, click Color , and then click the color that you want.
To change the style of the entry's border, click Line Style, and then choose the line styles you want.
Change the background color of an entry in your timelineClick the SmartArt graphic you want to change.
Right-click the border of an entry, and then click Format Shape.
Click Fill, and then click Solid fill.
Click Color , and then click the color that you want.
To change the background to a color that is not in the theme colors, click More Colors, and then either click the color that you want on the Standard tab, or mix your own color on the Custom tab. Custom colors and colors on the Standard tab are not updated if you later change the document theme.
To specify how much you can see through the background color, move the Transparency slider, or enter a number in the box next to the slider. You can vary the percentage of transparency from 0% (fully opaque, the default setting) to 100% (fully transparent).
A SmartArt Style is a combination of various effects, such as line style, bevel, or 3-D perspective that you can apply to the entries in your SmartArt graphic to create a unique and professionally-designed look.
Click the SmartArt graphic you want to change.
Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click the SmartArt Style that you want.
To see more SmartArt Styles, click the More button .
Note: When you place your pointer over a thumbnail, you can see how the SmartArt Style affects your SmartArt graphic.
Если линейка не отображается в верхней части документа, перейдите в > Линейка.
Установка позиции табуляции с помощью линейки
Выберите Левая в левой части горизонтальной линейки, чтобы изменить тип вкладки.
Выберите один из следующих типов:
табу желтая линия слева задает левый конец текстовой строки. По мере ввода текста он будет заполнять строку до правого края.
позиции табулики По центру задает положение в середине текстовой строки. При вводе текста центр строки будет располагаться в этой точке.
табула справа задает правый конец текстовой строки. По мере ввода текста он будет заполнять строку до левого края.
табуляцию Десятичной табуляцию выравнивает числа по десятичной замеру. Разделитель целой и дробной частей остается на одной позиции независимо от количества цифр. См. использование десятичных табуляций для выстроки чисел по десятичных замерам.
позиции табулики На панели текст не высаснут. Она предназначена для вставки вертикальной черты в позиции табуляции. В отличие от других видов табуляции, табуляция с чертой добавляется в текст сразу после нажатия на линейке. Если перед печатью документа вы не удалите табуляцию с чертой, вертикальная линия будет напечатана.
Щелкните или коснитесь нижней части горизонтальной линейки, в которой нужно установить табулику.
Перетащите табу желтую линейку вниз, чтобы удалить ее.
Отступ слева задает положение левой стороны абзаца. При перемещении отступа слева отступ первой строки или отступа первой строки перемещается при синхронизации.
Вы выберите текст, для которых нужно установить отступ слева.
На линейке перетащите маркер квадрата в левом нижнем краю линейки в то место, где должен быть левый край абзаца.
Маркер отступа справа управляет положением правой стороны абзаца.
Вы выберите текст, для которых нужно настроить отступ справа.
На линейке перетащите треугольный маркер в правой нижней части линейки в то место, где должен быть правый край абзаца.
При отступе первой строки первая строка абзаца будет отступом, а следующие строки абзаца — нет.
Вы выберите текст, для котором вы хотите добавить отступ первой строки.
На линейке перетащите треугольный маркер в левом верхнем месте линейки в то место, где должен начинаться отступ, например к отметке 1".
При применении выступа вторая и последующие строки абзаца имеют больший отступ, чем первая.
Выделите текст, для которого нужно добавить выступ.
На линейке перетащите верхнюю треугольную часть нижнего маркера в то место, где должен начинаться отступ, например к отметке 1".
Включить линейку
Если линейка не отображается в верхней части документа, перейдите в > Линейка.
Установка позиции табуляции с помощью линейки
Выберите Левая в левой части горизонтальной линейки, чтобы изменить тип вкладки.
Выберите один из следующих типов:
табу желтая линия слева задает левый конец текстовой строки. По мере ввода текста он будет заполнять строку до правого края.
табула справа задает правый конец текстовой строки. По мере ввода текста он будет заполнять строку до левого края.
табуляцию Десятичной табуляцию выравнивает числа по десятичной замеру. Разделитель целой и дробной частей остается на одной позиции независимо от количества цифр. См. использование десятичных табуляций для выстроки чисел по десятичных замерам.
позиция табулики На панели не расположит текст, она вставляет вертикальную линию в позицию табулицы. В отличие от других видов табуляции, табуляция с чертой добавляется в текст сразу после нажатия на линейке. Если перед печатью документа вы не удалите табуляцию с чертой, вертикальная линия будет напечатана.
Щелкните или коснитесь нижней части горизонтальной линейки, в которой нужно установить табулику.
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